- Things 2 8 10 – Elegant Personal Task Management Skills
- Things 2 8 10 – Elegant Personal Task Management Programs
- Things 2 8 10 – Elegant Personal Task Management Software
1. Track Your Time
2. Time Blocking
3. Eat That Frog
4. The Pomodoro Technique
5. The Eisenhower Matrix
- Urgent and Important
- Not-Urgent and Important
- Urgent and Not-Important
- Not-Urgent and Not-Important
- Write down all your tasks. Don’t worry about the order (for now)
- Now, identify what’s urgent and important. Mark urgent tasks with an “U” and important with an “I”. Tasks can have one, both, or none
- Insert each task into a quadrant and do the corresponding action. Work on Q1 tasks right away; schedule Q2 tasks; for Q3, delegate; delete Q4 to-dos.
6. Work Around Your Energy Levels
- Monday:Energy ramps out of the weekend. Schedule low-demand tasks like setting goals, organizing, and planning
- Tuesday, Wednesday:Peak of energy. Tackle your most difficult tasks. You can write, brainstorm, schedule your Make Time
- Thursday:Energy begins to ebb. Schedule meetings, especially when you need consensus.
- Friday:Lowest energy level. Do open-ended work, long-term planning, and relationship building.
7. Remove Distractions
- Turn off all notifications on your phone and computer
- Leave your phone away from your workspace
- Use noise-canceling headphones. Co-workers are less likely to interrupt you if you look plugged in and on-task
- Save articles toPocket orInstapaper and read them later
- Turn off Wi-Fi if it’s not needed for a task
- Don’t use social media at work. Can’t resist? Schedule “distraction time” throughout the day
- Put your phone and apps (such as Slack, Hangouts, and Messenger) on “Do Not Disturb”
- Change your inbox to aGTD Gmail to become productive in email. You can also useInbox Pause to stop getting flooded with new emails
- If you have an office, shut the door
8. Follow the 80/20 Rule
- Are 20% of the emails 80% of the important conversations?
- Do 80% of your distractions come from 20% of sources?
- Do 20% of your tasks give you 80% of the pleasure in your job?
- Do 80% of problems originate with 20% of projects?
- Are 80% of customers only using 20% of software features?
- Do 20% of customers make 80% of the complaints?
9. Batching
- Outlining all your blog posts for the upcoming week in one sitting
- Processing all communications: emails, Slack, and phone calls
- Updating several related worksheets at the same time
- Completing all your errands — grocery shopping, dry cleaning, post office — at one time
10. Automate Tasks
- Createcanned responses in Gmail for emails you keep writing over and over again
- Set reminders on Google Calendar so you never forget anything
- Proofread your writing usingGrammarly
- UseBuffer to schedule and automate your social media posts in advance
- UseLastPass to fill online forms and save all your passwords in one place
- Create spreadsheet templates for tasks you have to do every week or month
11. Plan Your Day
12. The To-Don’t List
- Don’t email first thing in the morning or last thing at night
- No morning meetings
- Don’t say yes unless you’re 100% certain you can deliver
- Don’t drink coffee in the afternoon
- Don’t agree to meetings or calls that have no clear agenda or end time
13. Set Time Constraints
On Time Management Techniques
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A time management task list is something almost everyone can benefit from. In a world of multitasking, it is easy to forget important tasks and lose focus. With a project management tasks list or task list manager application, it is easier to manage the different tasks according to the right priorities.
There are quite a few tools and utilities available out there to help you manage your different tasks. You don't have to worry about missed appointments and elapsed time any more. To manage task list, you need to have an efficient to do list management solution. It tells you about the tasks due next.
You can prioritize every new assignment. Managers can also use the tool as a project management task list. The result is you can give specific priority to all the assignments. You can also reassign priorities as you get accomplishments and reach different milestones. You can always add tasks, reset priorities and keep track of your accomplishments. Some tasks may not need attention at all, which can first be given low priority and dismissed later.
With a project manager task list, you should be able to manage main tasks and divide the tasks into several sub-tasks. With the clear priority lists, managing the different tasks will be more focused. This allows you to complete the tasks one by one until the project is completed.
Project management tasks list mainly depends on the time lines and prioritization of tasks. Time management task list is all about bringing in efficiency to your tasks and assignments by giving more focus where it is due.
Things 2 8 10 – Elegant Personal Task Management Skills
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